What We Do
Tailormade Serviced Accommodation Programmes
Creating a seamless, cost-effective accommodation solution for your team starts with understanding your business needs. At Checkin Apartments, we design and manage bespoke serviced accommodation programmes tailored for corporate clients, relocation teams, and project-based workforces across the UK.
1. Dedicated Account Management
Your dedicated Account Manager will arrange a fact-find call to evaluate your current accommodation setup, travel patterns, and specific organisational needs. This ensures we understand your priorities—whether that’s cost control, employee comfort, flexibility, or location consistency.
One point of contact for all your serviced accommodation needs.
2. Site Inspections & Property Tours
We organise site inspections for key stakeholders such as Office Managers, Travel Managers, HR teams, and Talent Acquisition specialists, giving your team the opportunity to see properties firsthand before committing. Experiencing the apartments in person allows you to:
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Assess suitability: Evaluate the size, layout, and facilities of each property to ensure they meet the specific needs of your employees, whether for short-term projects, relocations, or extended stays.
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Compare amenities and features: From kitchen setups and workspace areas to Wi-Fi quality and leisure facilities, you can easily compare what each apartment has to offer.
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Visualise the employee experience: Walking through the spaces helps you anticipate how your team will live and work during their stay, ensuring comfort, productivity, and wellbeing.
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Align with corporate policies: Confirm that each property meets your organisation’s safety, accessibility, and compliance standards.
By conducting these inspections, we remove the guesswork from accommodation selection. Once the programme is set up, employees can make faster, more confident decisions using a curated list of pre-approved, quality-assured options. This streamlines the booking process, reduces back-and-forth approvals, and ensures a consistently high standard of accommodation for your workforce.
3. Benchmarking & Market Comparison
We provide a comprehensive benchmarking report of all suitable serviced apartment options. This includes quality standards, amenities, locations, and pricing comparisons to give you a transparent overview of the market.
Our in-depth market knowledge ensures access to the best-located, best-value apartments across the UK.
4. Rate Negotiation
We leverage our extensive network of trusted serviced apartment partners and our deep understanding of corporate accommodation needs to secure the most competitive rates in the market.
Using our strong supplier relationships and knowledge of your anticipated booking volumes, we negotiate preferential corporate rates tailored to your organisation’s requirements. These agreements are designed to deliver maximum value and cost-efficiency, whether you’re booking short-term project stays, relocations, or ongoing placements.
Our goal is not just to reduce nightly rates but to help you achieve long-term savings across your accommodation spend. We evaluate your historical booking data, preferred locations, and traveller patterns to identify where consistent demand can be converted into better pricing and added benefits.
All reservations are managed under your corporate account — providing visibility, consistency, and control. This unified approach allows you to:
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Track and analyse total accommodation spend across teams and locations
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Identify cost-saving opportunities and eliminate duplicate supplier negotiations
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Benefit from rate consistency across multiple destinations
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Reduce administrative time spent sourcing and comparing options
By combining negotiated rates, consolidated invoicing, and transparent reporting, we help your business achieve measurable savings while maintaining the quality, comfort, and flexibility your employees need.
5. Flexible Terms
Every organisation operates differently, which is why we tailor your accommodation programme to align with your internal policies and operational needs. We go beyond just securing great rates — we also ensure that the commercial terms of your agreements are practical, flexible, and sustainable.
Our team negotiates terms that reflect how your business actually books and uses accommodation. This includes:
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Flexible notice periods: Whether your projects have shifting timelines or your workforce needs to relocate at short notice, we arrange adaptable notice periods to minimise financial risk.
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Extension-friendly arrangements: We understand that assignments and relocations often get extended. Our negotiated terms make it easy to lengthen stays without losing preferential rates or availability.
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Realistic cancellation policies: We work with accommodation partners to agree on fair cancellation windows, giving your team room to adjust plans without unnecessary penalties.
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Payment and invoicing structures: From consolidated monthly invoicing to direct billing, we help establish a payment process that suits your finance team’s workflow.
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Volume-based benefits: As your booking volume grows, we ensure your programme scales with you — unlocking better rates, added flexibility, and priority availability.
The result is a commercial framework that supports your business priorities, reduces administrative friction, and provides peace of mind that every booking aligns with your company’s travel and budget objectives.
6. Account Portal Setup
Once your programme is confirmed, we set up a dedicated account portal for your organisation. This central hub allows you to view track bookings, manage invoices, and monitor spend in one place.
